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How to Download and Use Microsoft Teams for PC
Microsoft Teams is a powerful team chat and video conferencing tool that lets you stay connected and collaborate with your coworkers, customers, and partners. Whether you work remotely, in the office, or on the go, you can use Microsoft Teams for PC to chat, call, share files, and host meetings from any device.
In this article, we'll show you how to download and use Microsoft Teams for PC on Windows, Mac, or Linux. We'll also help you choose the best Microsoft Teams plan for your needs and compare it with some of its alternatives and competitors.
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How to download Microsoft Teams for PC
Downloading Microsoft Teams for PC is easy and free. You can download the desktop app or use the web app in your browser. Here are the steps to download Microsoft Teams for PC on different operating systems:
Windows
Go to .
Click on the "Download for desktop" button to download the setup file to your PC.
Wait for the download to complete, then go to your download folder and double-click on the .exe file to start the installation.
Follow the instructions on the screen to complete the installation.
Launch the Microsoft Teams app and sign in with your Microsoft account or create a new one.
Mac
Go to .
Click on the "Download for desktop" button to download the setup file to your Mac.
Wait for the download to complete, then go to your download folder and double-click on the .pkg file to start the installation.
Follow the instructions on the screen to complete the installation.
Launch the Microsoft Teams app from the Applications folder or the Launchpad and sign in with your Microsoft account or create a new one.
Linux
Go to .
Select your Linux distribution (Debian/Ubuntu or Red Hat/Fedora/SUSE) from the drop-down menu.
Click on the "Download" button to download the setup file to your Linux machine.
Open a terminal window and navigate to your download folder.
Run the following command to install Microsoft Teams:sudo dpkg -i teams__amd64.deborsudo rpm -i teams-.x86_64.rpm
Launch the Microsoft Teams app from your applications menu or dash and sign in with your Microsoft account or create a new one.
How to sign in and set up Microsoft Teams for PC
Once you have downloaded and installed Microsoft Teams for PC, you can sign in with your existing Microsoft account or create a new one. You can also use your work or school account if your organization uses Microsoft 365. Here are some steps to sign in and set up Microsoft Teams for PC:
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Create or join a team
A team is a group of people who work together on a project, department, or organization. You can create or join a team from scratch or join an existing one by invitation or by searching for it. To create a team, click on the "Join or create a team" button at the bottom left corner of the app. Then, choose the type of team you want to create (such as class, staff, or project) and give it a name and a description. You can also add a picture and choose the privacy settings for your team. To join a team, click on the same button and then select "Join a team with a code" or "Browse teams and channels" to find the team you want to join.
Customize your profile and settings
You can customize your profile and settings in Microsoft Teams for PC to make it more personal and convenient. To access your profile and settings, click on your profile picture at the top right corner of the app and select "Settings". Here are some things you can do:
Change your status (such as available, busy, or do not disturb) and set your status message.
Change your picture, display name, email address, and password.
Manage your notifications and sounds for different types of activities and messages.
Choose your theme (such as dark, light, or high contrast) and language.
Enable or disable keyboard shortcuts, spell check, read receipts, and other features.
Start a chat or a meeting
You can start a chat or a meeting with anyone in Microsoft Teams for PC. A chat is a one-on-one or group conversation that you can use to send messages, files, emojis, GIFs, stickers, and more. A meeting is a video or audio call that you can use to talk, share your screen, record, and more. Here are some steps to start a chat or a meeting:
Start a chat
Click on the "New chat" button at the top left corner of the app.
Type the name or email address of the person or group you want to chat with in the "To" field. You can also add more people to the chat by clicking on the "Add people" button.
Type your message in the "Type a new message" box and press Enter to send it. You can also use the icons below the box to add attachments, emojis, GIFs, stickers, and more.
To start a video or audio call from the chat, click on the "Video call" or "Audio call" button at the top right corner of the chat window.
Start a meeting
Click on the "Calendar" icon on the left sidebar of the app.
Click on the "New meeting" button at the top right corner of the app.
Fill in the details of your meeting, such as the title, date, time, location, attendees, and description. You can also add a channel to your meeting if you want to make it visible to everyone in that channel.
Click on the "Send" button to schedule your meeting. You can also click on the "Meet now" button to start your meeting immediately.
To join your meeting, go to your calendar and click on the meeting you want to join. Then, click on the "Join" button and choose your audio and video settings. You can also join your meeting from a chat or a channel by clicking on the "Join" button next to the meeting name.
How to use Microsoft Teams for PC features and benefits
Microsoft Teams for PC offers many features and benefits that can help you work more efficiently and effectively with your team. Here are some of them:
Collaborate with your team members and external guests
You can collaborate with your team members and external guests in Microsoft Teams for PC by using channels, chats, meetings, and apps. Channels are sections within a team that are dedicated to specific topics or projects. You can create different types of channels (such as standard, private, or shared) and use them to communicate and collaborate with your team members. You can also add external guests (such as clients or partners) to your channels by inviting them with their email address. They will have access to all the messages and files in that channel.
Share files, tasks, and polls
You can share files, tasks, and polls in Microsoft Teams for PC by using tabs, tabs, chat, and channels. Tabs are shortcuts to your favorite apps and files that you can access from the top of your channel or chat. You can add tabs for apps such as Word, Excel, PowerPoint, OneNote, Planner, Forms, and more. You can also add tabs for files that you want to share with your team or chat participants. You can edit and co-author files in real time within Microsoft Teams for PC without switching to another app. You can also create and assign tasks to your team members using Planner or To Do tabs. You can al